Bill Splits Introduction

Bill Splits in EnergyCAP provide a way of splitting a source bill (usually an incoming vendor bill) into one or more sub-account/meter bills via a simple percentage formula. This feature is most commonly used in shared facilities and campus situations where you need to divide a metered area into two or more separate areas, usually for energy management and/or accounting reasons. Since the “submeters” represented by the bill split do not exist, they are virtual or “phantom” meters.

Bill Splits allow the EnergyCAP user to allocate a single vendor bill to multiple accounts for bill payment, such as is common in “charge-back” situations. This also enables the facility energy manager to track energy costs associated with specific accounts/areas more precisely.

Since energy use and cost is associated with the actual or “Master” meter (for vendor payment) as well as the associated phantom submeters (for the “charge-back” situation), care must be taken in the organization setup to avoid “double-counting” the resultant bills. This is usually done by placing the virtual meters in the Facility tree in the most logical “place” corresponding to their presumed location. The “master” meter is then placed in a separate Facility tree that is reserved for similar types of chargeback or other scenarios (see example below) .

A similar type of arrangement should be followed on the Accounting tree, with the master account associated with the vendor and the sub-accounts associated with the charge-back entities as appropriate for the organization accounting system (see example below).

When setting up a bill split scenario, consider how the setup will impact the resultant reports for facilities (esp. Analysis reports) , cost centers (BL03, BL04, BL08 and others) and/or vendors (BL11, BL31 and others) associated with the bill splits.