Closing a Bill Batch

NOTE: Only users who have created the batch, or administrators with Modify permissions for Other Settings - Workflow management, may close an open batch.

To close a bill batch:

1. Select Accounting > Work Flow Manager. The Work Flow Manager appears.
2. Click to open the Batches folder.
3. View and select the batch to close.
4. From the Bill menu, select Close Batch.
   
   
   (Administrators may right-click the batch from the batch folder and select Close Batch).
   
   
   
   For users closing their own batches, the Confirm window appears.
5. Select Yes to close the batch. (Click No to cancel the operation.) The Close Batch window appears, displaying various batch options and inputs depending on Work Flow, including the following:
   EnergyCAP Batch #: (for internal use only)
   Statement Date: (from Batch bills)
   Due Date: (from Batch bills)
   Vendor Remit Address: (from Batch bills)
   Page Count: Optional input (click the Batch Value text box and enter desired number).
   Bar Code Count: Optional input (click the Batch Value text box and enter desired number).
   Report Pages: Optional input (click the Batch Value text box and enter desired number).
   
6. Edit and/or enter any specific batch-related comments in the Note field, up to a total of 255 characters.
7. Click Close Batch.