Modifying a G/L Code

! CAUTION: When GL code values are updated, all accounts and meters assigned to that GL code will be updated with that updated GL code information! Make certain to consider organizational accounting/GL processes when making GL code changes!

When modifying G/L Codes:

If text is entered in the Code field, the G/L Code is set to that text. If text is entered in any of the Subcode fields WITHOUT any text into the Code field, the G/L Code field is automatically set to the concatenation of all Subcode fields without any separating characters between them.

EXAMPLE:

If the Code field is left blank, and values for SubCode1, SubCode2 and SubCode3 are G2, S14, and E12 respectively, the G/L Code will be displayed as G2S14E12.

To modify a G/L Code:

1. Select Accounting | Accounts. The Account Manager appears.

2. From the Account menu, select Editors | G/L Codes. The G/L Code Editor window will open.
   
   NOTE: In the G/L Code Editor list box, G/L Codes are identified/displayed by Code and/or Display names. These lists can be sorted by clicking the Code or Display column heading. Sort the lists in reverse order by clicking the column heading again.

1. Select the appropriate G/L code then click the "edit" icon ( ). The G/L Code Properties window will open.

2. Modify the code by clearing the Code field then entering the new G/L code, if desired.

3. Modify the display by clearing the Display field then entering the new display.

4. Modify any subcodes by clearing the applicable Subcode field then entering the new G/L code.

5. When done, click OK to save your changes and exit the Create G/L Code window. Or click Cancel to close the window without saving your changes.

6. Exit the G/L Code Editor by clicking Close.