Season Definition Editor

The Season Definition Editor allows you to create, modify, and delete season definitions for use with seasonal rates. Once a season has been created, it can then be associated with the applicable rate(s).

Season definition begin and end dates must be in a specific format:

• Season Begin Date Starting at 12:00AM for the date listed (i.e. a full 24 hours of the date listed are attributable to the season it is beginning.

• Season End Date End date denotes the END – up to date xx/yy but not including date xx/yy (i.e. 0 hours of the end date day are attributable to the season it is ending.

If two seasons exist, for example summer and winter, the end date of summer should match the start date of winter. And the end date of winter should match the start date of summer. This is required so 365 days of the year are included in a season definition, split between the individual seasons within it.

Not all vendor start and end dates look the same, even if they are the same as shown in the examples below:

Example 1

Electric Company definition

Note the differences when defined in Energy CAP Enterprise

Example 2

Power Company definition

Energy CAP Enterprise defines the periods the same way

Example 3

Gas & Electric Company definition

Note the differences when defined in Energy CAP Enterprise

When a utility describes an end date as "Up to and Including the day", as is the case with Gas & Electric Company above, you must add one day to the end date because Energy CAP Enterprise defines the end date as "Up to but NOT including the day".

In the Gas & Electric Company example, the end date of October 31 becomes November 1 due to the Energy CAP Enterprise definition of end date.

A season definition must have at least two seasons. The sum of the seasons must add up to 365 days. The Begin Day on the subsequent series should be the same as the End Day of the previous series. The End Day of the last series should be the same as the Begin Day of the initial series.

A season definition's begin and end dates must be in a specific format:

• Season Begin Date Starting at 12:00AM for the date listed (i.e. a full 24 hours of the date listed attributable to the season it is beginning)

• Season End Date End date denotes the END – up to date xx/yy but not including date xx/yy (i.e. 0 hours of the end date day attributable to the season it is ending)

If two seasons exist, for example Summer and Winter, the end date of Summer should match the start date of Winter. And the end date of Winter should match the start date of Summer. This is required so 365 days of the year are included in a season definition, split between the individual seasons within it.

When a utility describes an end date as "Up to and Including the day", you must add one day to the end date because the application defines the end date as "Up to but NOT including the day".

1. Select Accounting | Rates. The Rate Manager appears.

2. From the Rate menu, select Editors | Season Definition. The Season Definition Editor window appears.

   • Season definitions are listed by name and (optionally) by vendor. You can sort the lists by clicking on a column heading. Sort the lists in reverse order by clicking the column heading once more.

3. Add a season definition by clicking . The Create Season Definition window appears.

4. Enter the Season name as it should  appear throughout the system. You are limited to 16 characters. You may use letters (all caps only), numbers, underscores (_), dashes (-), ampersands (&), or slashes (/) but not special characters (such as #, *).

5. If a specific vendor association is desired, select the appropriate vendor from the drop-down list.

6. Click to activate the remaining fields.

7. Click in the Season field then enter the season name. You may use letters, numbers, or characters in any combination.

   • Energy CAP Enterprise recommends keeping the name simple like Summer or Winter.

8. Click in the Begin Day field then click . The Recurring Days window appears. Follow the instructions for Setting Recurring Days.

9. Click in the End Day field then click . The Recurring Days window appears. Follow the instructions for Setting Recurring Days.

10. Repeat steps 6-9 to add other seasons to this definition.

11. Delete a season by selecting the appropriate season then clicking .

12. After making your selections, click OK. The Create Season Definition window closes.

13. Exit the Season Definition Editor window by clicking Close.

A season definition must have at least two seasons. The sum of the seasons must add up to 365 days. The begin day on the subsequent series should be the same as the end day of the previous series. The end day of the last series should be the same as the begin day of the initial series.

A season definition's begin and end dates must be in a specific format:

• Season Begin Date Starting at 12:00AM for the date listed (i.e. a full 24 hours of the date listed attributable to the season it is beginning)

• Season End Date End date denotes the END – up to date xx/yy but not including date xx/yy (i.e. 0 hours of the end date day attributable to the season it is ending)

If two seasons exist, for example Summer and Winter, the end date of Summer should match the start date of Winter. And the end date of Winter should match the start date of Summer. This is required so 365 days of the year are included in a season definition, split between the individual seasons within it.

When a utility describes an end date as "Up to and Including the day", you must add one day to the end date because the application defines the end date as "Up to but NOT including the day".

1. Select Accounting | Rates. The Rate Manager appears.

2. From the Rate menu, select Editors | Season Definition. The Season Definition Editor window appears.

   • Season definitions are listed by vendor and name. You can sort the lists by clicking on a column heading. Sort the lists in reverse order by clicking the column heading once more.

3. Select the appropriate season definition then click . The Season Definition Properties window appears.

4. Modify the name by clearing the Name field then entering the new name. You are limited to 16 characters. You may use letters (all caps only), numbers, underscores (_), dashes (-), ampersands (&), or slashes (/) but not special characters (such as #, *).

5. Modify the vendor by selecting the new vendor from the drop-down list.

6. Modify a season name by clearing the Season field then entering the new name. You may use letters, numbers, or characters in any combination. We recommend keeping the name simple like Summer or Winter.

7. Modify a begin day by clicking in the Begin Day field then clicking . The Recurring Days window appears. Follow the instructions for Setting Recurring Days.

8. Modify an end day by clicking in the End Day field then clicking . The Recurring Days window appears. Follow the instructions for Setting Recurring Days.

9. Delete a season by selecting the appropriate season then clicking .

10. After making your selections, click OK. The Season Definition Properties window closes.

11. Exit the Season Definition Editor window by clicking Close.

1. Select Accounting | Rates. The Rate Manager appears.

2. From the Rate menu, select Editors | Season Definition. The Season Definition Editor window appears.

   • Season definitions are listed by vendor and display. You can sort the lists by clicking on a column heading. Sort the lists in reverse order by clicking the column heading once more.

3. Select the appropriate definition.

4. Click . The Confirm window appears.

   • Click Yes to delete the season definition.

   • Click No to cancel the operation.

5. Repeat steps 3 and 4 to delete other season definitions.

6. Exit the Season Definition Editor window by clicking Close.