Special charges are a means of attributing cost for a bill line item that does not appear in the bill entry template for an account/meter. Once special charges have been created, these one-time costs can be assigned/allocated during the bill entry process, either to the account only or to all meters associated with the account based on the usage of each meter.
To create a special charge:
Select Accounting > Accounts. The Account Manager will be displayed.
From the Account menu, select Editors > Special Charges. The Special Charges Editor window will open.
NOTE: Special charges are displayed by caption and unit. You can sort the lists by clicking a column heading. Sort the lists in reverse order by clicking the column heading once more.
Click. The Create Special Charge window will open.
In the Caption field, enter the name of the special charge as it is intended to be displayed from the bill entry window.
In the Help tag field, enter the "fly-over" (Tool Tip) hint for the bill entry screen. This description can assist bill entry staff in correctly identifying and applying the special charge.
In the G/L code field, choose the G/L code from the drop-down list.
NOTE: If the appropriate G/L code does not exist, click . The Create G/L Code window appears. Follow the instructions for Creating G/L Codes.
Select the Commodity from the drop-down list.
Select the Type from the drop-down list. If drop-down options do not appear, re-select the commodity and try again.
Select the Unit from the drop-down list. If drop-down options do not appear, re-select the commodity and try again.
After making your selections, click OK to save your changes and close the Create Special Charge window.
Exit the Special Charges Editor window by clicking Close.